Even though your new professional email may look like Gmail, it's not. Everything is branded for your business and the fact that you're using Gmail as the application is completely transparent to those you're sending emails to.
Signing into your new email is just like signing in to a Gmail account except you'll use your fully brand email address as your username.
There are two ways you can access your professional email from G Suite. There's the traditional way which you may be used to from Gmail, Outlook, and other email providers. There's also a method that helps you keep a clean inbox by having zero emails sitting in it. That's called inbox zero.
You can learn more about the two methods of accessing your new branded email address. Each method of accessing your email is available on mobile devices and computers using almost any browser.
Use Your Business Email On A Computer
Use Your Business Email On A Mobile Device
You must download the Gmail app on your phone and set it up first. Once you set up the Gmail app on your phone you'll get alerts and be able to use your email from anywhere.
There's a link to the app in the setup section.
You must download the Google Inbox app on your phone and set it up first. Once you set up the Google Inbox app on your phone you'll get alerts and be able to use your email from anywhere.
There's a link to the app in the setup section.
Gmail Setup Instructions
You can set up Gmail on either iOS or Android devices. Both the applications look the same and function very similarly.
Download The App
Before you can do anything you will need to download the app for your device. There's no installation process or anything, just simply download it and it'll install also.
If you have this page open on your device then tap the right store icon below and it'll go right to the Gmail app download page on the respective store.
Set Up The App
No matter which app you download, there's an easy setup process that will walk you through everything.
The following instructions are specifically for iOS but they should be very similar on Android also.
When you open the app you'll be at the sign in screen.
Tap SIGN IN.
You'll have to agree to let the Gmail app use the Google sign in.
To sign into your new professional email you have to use your full business email address including the domain.
Type your email address including the @domainname.com.
You should have changed your password from what we provided you.
Type your business email password.
Now you can dismiss the welcome splash screen by tapping GOT IT.
Now it's time to personalize a few important things for your Gmail app.
Personalize Your Email
This section shows you two of the most important personalizations you can make in the Gmail app; mobile signature and notifications. There are also other settings you can test out to make Gmail work better for you.
Tap on the menu icon to open the menu drawer.
Tap on Settings inside the menu drawer.
Tap on your email address to open the settings options for that account.
Tap Signature settings from the General section.
Tap the toggle icon to turn on the mobile signature.
Type your signature and use it as an opportunity to show something special.
Tap the back button (<) when you're done with your signature.
Tap Notifications to configure notifications.
Make sure All new mail notifications is turned on.
You may need to turn on notifications in your phone settings in iOS also.
Mess around with some of the settings also to set the Gmail app how you like it.
You can change lots of different items such as:
- Message preference
- Vacation responder
- Default apps
Google Inbox Setup Instructions
Thes instructions are coming soon...
The Difference Between Traditional Email & Inbox Zero
You have tow different options for how you access your professional branded G Suite account.
Traditional email lists your email messages in the order they were received. Replies are threaded together into one group. There are a few groups in Google Gmail but they act like folders.
Inbox zero is a strategy for keeping your inbox at zero messages. Google has a special app for you if this is an email strategy you like. Google Inbox ties into your Gmail email but organizes it in a very different way.
The basis of inbox zero means that you take care of or delegate every email that comes into your inbox as it comes in or as soon as possible. Google Inbox gives you a few different options for taking care of emails. You can:
- Sleep an email so it goes away until a given date.
- Sleep an email until you arrive at a specific location.
- Pin an email if you need to keep it in your inbox to take care of it asap.
- Delete an email if it's unimportant.
- Bundle an email together with others so it's easier to quickly scan a group of email.
- Mark an email as done after you've taken care of it.
You can also mark entire groups of emails as done with the tap of a button. If an email is important in a group and you've pinned it, that will be the only email that isn't marked as done.
As you can see this is a very different way of organizing and dealing with emails. It's also a very effective way of quickly getting rid of unimportant emails so you can take care of the important ones.
Below are grouped emails that are easy to tap on and open that group. Any email related to a trip you're taking will be under one group with a card of important information for your trip.
There are many ways Google Inbox organizes important information into a summarized card.